Your privacy is very important to us. For that reason, please read the following details carefully and contact us if you have any queries. You can contact us by submitting your query here. We are committed to complying with Australian Privacy Principles contained in the Privacy Act 1988 and protecting the privacy of our site visitors and customers.
Information from which you may be directly or indirectly identified
This is the information we refer to when we use the term “personal information”. This is collected by the Rotary Club of Warringah as the basic spread of information required for your use of the Site and the things you may do there. This information includes your name, address and email address. If you are making a donation using a credit card, we will collect the information required to complete that transaction.
Demographic information – from which you may NOT be directly or indirectly identified
This is not information from which you may be personally identified. This information is used by our websites and communications to more specifically tailor the information and services that we offer you. This information includes postcode, gender and date of birth.
Rotary Club of Warringah also collects information about the Internet Protocol (IP) addresses of all visitors to the Site.
An IP address is a number assigned to your computer automatically when you use the Internet. This information is only collected in aggregate (in other words, we are not able to monitor your individual usage of the site) and helps us monitor site traffic patterns in order to improve our service.
Tracking information – from which you may NOT be directly or indirectly identified
When you click through a link on an email sent to you by the organisers of the Beach2Beach Fun Run & Festival, Rotary Club of Warringah, the aggregated movements of all those responding to that email around the site to which you have travelled will be collated and supplied to the relevant parties. Your identity and your movements are not matched in this process and you cannot be personally identified by this information. This information is used to improve the relevance and quality of the information and marketing they provide.
The information we collect from you when you donate and how we deal with that information
Your name: If you do not want your name to be publicly associated with your donation, please choose the “Anonymous” function when filling out the donation form. Your name will always be passed on to the fundraiser and beneficiary but, if you have made an anonymous donation, your name will only appear in their secure account area. Please also note that your donation amount and any comments will still be visible on the public GrassRootz web pages, however your name will be represented with ‘Anonymous’
Your email address: We need your email address so we can confirm your registration, donation or to let you know if there’s been a problem. However, we never share your email address with any other party unless you consent to that usage, and if so only to your fundraiser friend and/or to the charity to which you are donating so they can thank you and keep you updated.
We will only use your payment details for the purpose of processing your donation via our card -processing partners. When you donate or transact online, we collect your name, your address, your email address and your credit card details and we track your transactions on the Site. This is used only by RaceRoster to contact you if you have exceeded our review limits.
The information we collect from you as a registered user and how we deal with that information
If you want to build your own GrassRootz fundraising page, event registration, purchase merchandise, the event registration platform RaceRoster will automatically pass on your details to the Rotary Club of Warringah, event organiser for reconciliation, reporting, participant and fundraiser engagement, event management, research and/or the purposes specified. If you are donating to a not-for-profit organisation via the GrassRootz website, either directly or via an individual’s fundraising page, GrassRootz will automatically pass on your details to the not-for-profit organisation you donate to for reconciliation and reporting purposes.
When you refer our web site to a friend, we will not pass on his or her information, including email address, to any third party. We will not send them further emails unless they opt in to receive regular information from us.
The other ways we deal with the information
Email alerts and newsletters from Beach2Beach Fun Run & Festival organisers, the Rotary Club of Warringah.
By registering for Beach2Beach Fun Run & Festival as a participant, fundraiser or creating an account as a donor, you are agreeing that Rotary Club of Warringah and their suppliers are entitled to contact you with short emails from time to time: email alerts with important information about our service and newsletters with tips, stories and competitions. If you have opted in to fundraising you will receive donation notifications. You will always be offered the ability to unsubscribe from our newsletters and from our fundraising tips, fundraising updates. Additionally if you have a personal Everyday Hero account, you can change your contact preferences at any time by visiting the ‘Your details’ and ‘Change your email preferences’ sections.
Charities’ use of your personal information
As noted above, your information is passed on the charity or not-for-profit to which you donate. GrassRootz declines all responsibility for the subsequent use of your personal information by that charity. If you wish to stop receiving further communications from a charity, please contact them directly.
We will not use your personal information for any purpose without your explicit consent unless required to do so by law. Disclosure in accordance with the law may occur for the purposes set out in the Privacy Act.
Access to other websites
Access and correction
Under the Privacy Act, you have the right to:
- Seek access to your personal information handled by the Rotary Club of Warringah, RaceRoster and GrassRootz;
- Ask us to update or correct your personal information when it is inaccurate, incomplete or out of date;
- Opt-out of receiving direct marketing communications from us.
For legal and administrative reasons, Rotary Club of Warringah may also archive non-current records containing personal information, such as back up data files and offsite storage. Please note that if we do provide access to old records, we may charge you for the cost of providing such access.
If you are of the view that personal information about you is inaccurate or out of date, or if you have any other queries about access and correction, please contact our Privacy Officer using the contact details set out below.
Making a complaint
If you wish to make a complaint about how Rotary Club of Warringah, RaceRoster or GrassRootz handles your personal information in relation to the Beach2Beach Fun Run & Festival, please contact us setting out your complaint in writing, and forward it to our Privacy Officer, using the contact details below. We will deal with all requests for access to personal information or complaints as quickly as possible and will endeavour to get back to you within a reasonable timeframe.
Additional privacy information and how to contact Rotary Club of Warringah
- Share the information with Rotary International and other Rotary Clubs and Districts in Australia and overseas;
- Disclose the information to outside parties in the course of undertaking Rotary activities and Programs; and
- Use the information with your consent or as otherwise required by law.
We will not disclose, sell or trade your personal information to any organisation other than as set out above. You may access your information at any time. If you do require access to your personal information, or have any concerns regarding its use please contact us. If any of the information we hold is incorrect, inaccurate or out-of-date, please contact us immediately and we will amend the information so held. You have the option of not providing certain information requested. However, you should note that this may prevent Rotary Australia from providing membership information services to you and managing its various activities and Programs.